Senior PMO – CAPEX Automation

Sector

Consulting

Role

Project manager

Working Style

Partial remote

2 days per week in remote

location

Belgium Wavre

extra-time

No extra time allowed


Pharmaceutical sector 


PMO – CAPEX Automation


Department:


The Vaccines (Vx) Capital Investment team manages the portfolio of CAPEX Automation projects in Belgium and Global Operations. The team is responsible to ensure all CAPEX Automation projects are delivered according to plan with Safety & Quality standards as a priority. The team is also accountable for the projects’ adherence to company's engineering standards and practices.

Prompted by key requirements from Automation projects (Cyber Security, Automation Obsolescence Management, Data Integrity, and others coming in the foreseeable future), a new role of Belgium PMO for CAPEX Automation has been identified as critical to enabling the successful local delivery of a mix of global and local Automation CAPEX Programs and Projects.

The Belgium PMO will report directly to the BE & Global Vx CAPEX Automation Portfolio Leader.


Your Responsibilities:


As a proactive and hands-on member of the CAPEX Automation community, you will be responsible to:

• Design, build and maintain a CAPEX Automation Portfolio roadmap for Belgium.

o You capture the synergies and interdependencies between the Programs and Projects in the Portfolio

o You connect with the network of PMO and PMs working on other projects, programs and workstreams originating in or led by other entities in the company's organization: local Business Units, Local and Global MSAT, transversal CAPEX, Belgium Automation, Global Automation, etc.

o You produce a consolidated roadmap that enables strategic visibility, decision-making and a first-time right philosophy

• Map and coordinate the governance on the different Programs and Projects, ensuring full compliance to the company's Project Management Framework (PMF).

o You formulate recommendations and drive initiatives aimed to continuously improve compliance and performance.

o You ensure compliance to the financial governance requirements including the monthly CAPEX forecast update process (Belview) by proactively following up with the PMs and cost controllers.

o You define and implement best-in-class reporting methods and tools to comply with the governance requirements set for each Program and Project.

o You support the PMs in preparing for the periodic PMF compliance audits.

o You prepare regular progress reports according to the company's PMF standard and put in place a central dashboard to effectively monitor compliance status and progress on the different Programs and Projects in the Portfolio.

• Design and develop, in collaboration with the Global CAPEX Automation PMO, the tools, templates and ways of working needed to facilitate collaboration, to strengthen the CAPEX Automation “brand”, and to generally improve the performance of the Portfolio organization.

o As part of this responsibility, you lead the regular CAPEX Automation Belgium Tier meetings as a venue for knowledge sharing, co-activity planning and escalation.

o You deploy Change Management techniques to bring continuous improvement to those processes, tools, templates, etc. and to internal-external collaboration and communication.

o You develop and maintain collaboration tools to support the performance of the Portfolio, e.g., org charts, RACI, process flowcharts, templates, planning tools, etc.

• Support the Portfolio Leader in preparing presentations targeted to a senior management audience.

• Establish a framework for knowledge sharing across the different Programs and Projects. You ensure information is properly disseminated, understood and acted upon.

• Maintain a log of critical risks and issues; you report and track the related mitigation and actions.

• Set up the escalation, consolidation, resolution and distribution processes for issues, lessons learned, knowledge sharing, activity coordination, etc.

• Execute your activities in accordance with the GSK project governance procedures and mandated work documents.

Basic Qualifications:


• Minimum 5 years of CAPEX Project management experience as PMO or PM, or 10 years of General Project Management experience as PMO or PM

• Robust experience with IT and automation projects

• Robust experience with large, multi-level, international projects

• Robust experience with roadmap creation, capabilities mapping, defining Target Operating Model and governance adoption

• Experience with project financial management (CAPEX projects)

• Robust experience with preparation of presentations to senior management

• Robust experience in organizing webinars, workshops and team building sessions

• Background in the pharmaceutical industry is a plus

• Fluent in English, minimum conversational in French

• ITIL, PMP certification is a plus

• Robust experience in continuous improvement

• Hands-on, action-oriented and proactive mindset

• Strong leadership skills & proven team management

• Organizational skills


Preferred Qualifications:

• Stakeholder management & negotiation & influencing skills

• Experience with change management and adoption applying standard models (i.e. ADKAR)

• Prior knowledge of pharmaceutical sector standards & systems is a plus

• Proven CAPEX project delivery experience within pharmaceutical sector is a plus

• Knowledge of specific Automation subjects as Data Management & Data Integrity, Obsolescence management, Cyber Security, process control systems is a plus

• Experience in Manufacturing environment

• Lean 6-sigma culture



Remote 1-2 days / week

French is the main language used but English is mandatory


Required skills

Hard

Pharmaceutical Industry1Project Management1

Language

French3English3
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€550-€575

per day

Indicative rate

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Full time


calendar

As soon as possible

• • •

Indefinite period

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